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Are You Still Using Your Old Legacy Healthcare System Rather Than Performing A Full EHR Migration? This Can Cost You…

Some healthcare practices and institutions migrate their EHR data without updating their legacy systems. Why? Because they think they’ll be saving money. They believe that a full system migration and data conversion will be too costly. The opposite is true. There are hidden costs when running a legacy health system for medical record retention.

What Are The Costs Associated With A Partial EHR Migration?

Some healthcare practices and institutions migrate their EHR data without updating their legacy systems. Why? Because they think they’ll be saving money. They believe that a full system migration and data conversion will be too costly. The opposite is true. There are hidden costs when running a legacy health system for medical record retention.

As you know, you must retain your medical records for a specific period of time according to state you work in, the type of medicine you practice, and the facility type you work under. This can be anywhere from 7 to 25 or more years.

When migrating your EHR system, you may think it’s more cost effective to keep using your legacy system. But the opposite is true. There are hidden costs that you can occur if you do.

The Costs Associated With Using Legacy Systems Includes:

Hardware Costs  – Running and maintaining outdated computers, servers and more is never a good idea. You’ll end up spending money trying to maintain them and troubleshoot problems. Think about the many times you had to repair equipment during your last mandated healthcare record retention period. Plus, consider the downtime and loss of productivity you incurred when you staff couldn’t use the hardware. All of these costs add up.

Software Costs – Legacy vendor software support and maintenance fees also add up. Even if you’re using the software in a read-only mode, these maintenance fees continue. Plus, you’re essentially putting good money after bad as you won’t obtain the value you need from old, outdated software.

Liability & Penalty Costs – If you use outdated and old systems, these tend to degrade over the years. And if you decide to stop paying for maintenance support, you’re setting your organization up for legal fines and penalties. When auditors or legal authorities request medical records, and you can’t access them, it can cost you. Consider the legal liabilities and compliance penalties and weigh them against the cost of using up-to-date systems.

IT Costs – When your IT team must spend time repairing or troubleshooting your legacy systems, you’re spending money on time that they could be devoting to newer, more efficient-running technology. When it comes to your technology, you need for your IT provider to focus on opportunities for increased efficiency, productivity, reliability and security. They won’t have time to integrate and implement newer technologies that could provide these benefits and save you money in the long run. Review the technology projects on your IT provider’s to-do list and how spending time supporting your legacy system takes time away from these essential tasks.

Training Costs – As your legacy system ages, the new employees you bring onboard probably won’t know how to use it to access patient data. You’ll be dependent on those employees who do, putting undue stress on them to operate the system alone. The only recourse is expensive training to familiarize your new employees with the legacy system. Again, you’re putting good money after bad training users on an outdated solution. If your vendor must train these employees, the costs go up.

What Should You Do?

A better option is to use an EHR archiving and migration solution like Chart Viewer. This will eliminate your legacy system management costs. You’ll have all of your patient data readily available. Once your EHR data is archived, you can retire the legacy system.

What Are The Benefits Of An EHR Archiving & Migration Solution?

Less Hardware Costs: A data archiving and migration solution minimizes hardware costs as time passes because less historical patient information needs to be accessed.

Less Software Costs: With health data archiving, you may need to pay an upfront fee, but you won’t incur the ongoing expense when the original healthcare application is decommissioned after the data is extracted and migrated to the archive. You’ll have a more reliable data retrieval system and won’t be putting good money after bad.

No Liability or Penalties: Your archived EHR will provide easy and secure access to your patient data in a more streamlined and up-to-date infrastructure.

There’s No Training Required: As a view-only solution for accessing historical patient data, your EHR archive typically requires little to no up-front or ongoing training.

How Can You Benefit From Using ChartViewer?

If you opt for ChartViewer Legacy EHR Data Archiving, you’ll have:

  • A search engine for queries, filtering and quick retrieval of historical data.
  • Easy-to-use functions for downloading, viewing, printing or emailing information.
  • The ability to manage discrete, non-discrete, unstructured and structured data.
  • A solution to store and organize various data types.
  • Access via the Web without the need to download and install software.
  • The ability to track and audit user logins and requests for information.
  • Views of patient information by visit, or over the lifetime of the data.
  • Secure access and viewing from computers, laptops, tablets and mobile devices.
  • Data storage, backup and HIPAA compliance via cloud management.
  • Multi-tenant and single sign-on capabilities.

Global Data Systems Is A Leader In EHR Archiving & Migrations

Today’s new EHR systems can significantly enhance the delivery of quality patient care. And with a capable and experienced technology service company like GDS by your side, you can minimize any disruptions to your operations and always have ready access to your patient records.

Click here to learn more about ChartViewer – our efficient, compliant EHR archival and migration solution.

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