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Our On-Point Healthcare IT Services Help Medical Facilities and Covered Entities Nationwide

We live in times where the looming threat of a data breach is causing healthcare organizations to rethink their data security policies. Medical practitioners may believe that if they are small and/or their IT security “has always worked,” they will escape disaster, but here’s why you should instead be ramping-up your healthcare IT services immediately to a proactive level, instead of being complacent and waiting for disaster to strike.

And, it’s not just IT network and cyber security that healthcare facilities should be concerned about.

There’s a whole lot more that goes into providing sound, proactive IT services for healthcare organizations.

We provide many IT solutions for healthcare practitioners (not all related to security) which include:

  • Virtualization
  • Disaster Recovery
  • Backup and Recovery
  • Microsoft Solutions
  • Networking
  • Network Upgrades & Refresh
  • Security Consulting & Solutions
  • Application Architecture & Delivery
  • WAN Architecture

How Secure is Your Data?

Do you feel that your patient data is being properly secured and protected?

How about your data backup and disaster recovery readiness? Is that where it should be, or are you skirting the fine line between “just another day at the office” and total catastrophe?

The bottom line is – you need to do as much as possible to protect sensitive health information in EHRs. The consequences of a power outage and data center downtime and a successful cyber breach are equally serious, with the resulting probable consequence of lost patient trust, violations of the Health Insurance Portability and Accountability Act (HIPAA), or even loss of life or of the practice itself. Real-world examples both large and small abound.

Barely a day goes by that we don’t see reports on the consequences of data breaches, which call into question medical facilities’ healthcare IT services and security (especially) every time they happen.

What should be a source of even further motivation for medical facilities to step-up their healthcare data security, is the fact that research shows that even well-meaning computer users can inadvertently cause a cyber breach.

But, why is disaster happening to so many well-intended medical staff?

Because they fail to follow basic IT, network, and cybersecurity principles. This might be due to lack of training, time pressures, or any of a range of reasons. Yet, following a set of healthcare IT security best practices can sometimes be just as important and just as basic to patient safety as good hand-washing practice.

Why You Need Managed IT Services for Medical Practices

Having a managed services company like ours handle your hospital, doctor’s office or other medical practice’s network performance just makes good sense – and dollars and cents.

Proof positive? 96% of respondents in a recent CompTIA Survey said their managed services provider saves them money. It’s clear that investing in IT managed services will help your healthcare facility grow in multiple ways, as you continuously reinvest money saved through sensible IT management back into your operations.

Are there other ways to guarantee maximum data protection in your medical offices?

You bet! Below, we’ve listed some key ways to make sure your data is kept where it should be and only seen by authorized eyes:

Control Access to Protected Health Information

All health care providers, health plans, and health care clearinghouses that transmit health information in electronic form in connection with a transaction for which the Secretary of HHS has adopted standards under HIPAA are “covered entities” and must comply with the HIPAA Privacy and Security Rules.

The HIPAA Rules, as many of you may know, define “protected health information” (PHI) as all “individually identifiable health information” held or transmitted by a covered entity or its business associate, in any form or media, whether electronic, paper or orally.

Generally, “individually identifiable health information” is information that relates to an individual’s health and that identifies an individual or for which there is a reasonable basis to believe can be used to identify an individual.

Helping you establish better healthcare IT services and data security policies is one of the big ways GDS helps today’s medical practitioners secure patient data and stay in business.

To minimize the risk to protected health information when effectively setting up EHR systems, we are reminded of the importance of passwords in our healthcare IT services best practices. The password, however, is only one half of what makes up a computer user’s credentials. The other half is the user’s identity or username. In most computer systems, these credentials (username and password) are used as part of an access control system in which users are assigned certain rights to access the data within.

This access control system might be part of an operating system (e.g., Windows) or built into a particular application (e.g., an e-prescribing module), often both are true. In any case, an EHR implementation needs to be configured to grant access to PHI only to people with a need to know it. The need to know is narrowly defined, so EHR systems should be configured carefully to allow the limitation of access in all but the smallest practices.

We Can Also Stand in As Your Compliance Manager

Helping healthcare organizations remain in compliance requires ongoing, conscientious efforts to understand the compliance requirements of finance, operations, human resources, data security, and more. It’s no small task.

Our role as the compliance officer is to work with other managers and department heads to identify and manage the risk associated with various compliance laws and regulations – more specifically, associated with violating them, whether by accident or design. The rules are often very specific, allowing for no loopholes or creative explanations.

However, this isn’t the only aspect of this side of our healthcare IT services. Compliance managers are also responsible for making sure everyone else in the organization understands the possible risks and can spot potential issues as soon as they crop up – and long before they become firestorms of epic proportion.

As your stand-in compliance manager, we can:

  • Identify risks and advise on courses to reduce or eliminate them;
  • Design and implement controls that will manage these risks;
  • Monitor the controls;
  • Draw up regular reports on how well those controls are working, and present them to the C-Suite, shareholders and other stakeholders;
  • Resolve compliance issues as they crop up;
  • Help perform internal audits and hire outside help in performing periodic audits;
  • Update your compliance and auditing procedures routinely;
  • Teach others good compliance policies;
  • Oversee your compliance department, which will vary in size in accordance with the size of your organization.

We’re ready and standing by to upgrade your healthcare IT services…are you?

Our Healthcare IT Services Will Assure Total Data Protection

Helping companies nationwide establish better healthcare cybersecurity best practices is just one of the big ways we help today’s medical practitioners secure patient data and stay in business.

For further guidance and qualified consultancy within healthcare IT services that keep you in compliance and total data protection, visit GDS and contact us at (888) 849-6818 or info@GDSConnect.com for more information.

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