• (888) 849-6818
  • 9 AM to 5 PM Eastern Monday - Friday
  • Global Data Systems Inc. 33 Riverside Drive Pembroke, MA 02359

We’ve all heard about HIPAA compliance and what we need to do to ensure our use of technology meets up-to-date regulations. But with a healthcare industry that’s continually evolving, this means that rules and regulations are as well.

With these constant changes, every healthcare-related organization must have a game plan in place to remain compliant. Here are five ways to create, adjust and implement a HIPAA Compliance Plan.

  1. Designate a Privacy and Security Officer – This can be your IT Managed Services Provider (MSP) or an employee who ensures your company remains compliant. This is a foundational building block for your compliance success. Hiring an individual or Managed IT Provider who has a track record of success is critical for HIPAA compliance.
  2. Perform a Risk Assessment – This is an overall review of both macro and micro levels to ensure your electronic protected health information (ePHI) is secure. This is a mandatory aspect of any healthcare organization’s compliance endeavors. Not only is it mandatory, but it’s the foundation for implementing safeguards to better protect your organization.
  3. Implement Policies and Procedures – You must provide your employees, and anyone who handles your sensitive information, a blueprint explaining the do’s and don’ts when it comes to HIPAA compliance. Your blueprint must continuously be updated and adjusted as you implement your compliance planning. For example, encryption is necessary to protect electronic protected health information (ePHI). This is an extra layer of security, comparable to an unbreakable password. Other standard procedures like locking a laptop when it’s not in use should be included in your policies and procedures. There are other examples where policies and procedures will help ensure HIPAA compliance.
  4. Train Your Employees – Security Awareness Training for your employees should be implemented to ensure everyone in the organization understands your policies and procedures. The best plan in the world can be ruined by an employee who doesn’t understand what they can or cannot, should or should not do. Take the time to train them on best practices for handling sensitive information and what constitutes a HIPAA violation. This is also a mandatory aspect of HIPAA compliance.
  5. Develop and Implement an Incident Response Plan – What if you’ve done everything that you should? Everything is in place – you’ve “checked all the boxes” but you still experience a breach? Report it! — Have a plan in place to identify and respond to a threat. Once the source is identified, stopped, and documented, it must be reported. From this point on, you should have a prevention plan in place to ensure a breach doesn’t occur again.

What Can You Take From This?

Healthcare organizations are exposed to daily dangers and threats to their HIPAA compliance status. With the right plan in place, you have a chance to protect your business from security threats and violations.

Create a HIPAA Compliance Plan, and most importantly, train your employees about IT security best practices. Remember to always report incidents and regularly evaluate your organization’s HIPAA compliance regulations and practices to consistently improve your IT security posture.





If you liked this article, we have many more to share in our Media Center. Here are a few examples of what you’ll find.

Building a Better Password: Why Strong Security is Critical for Your Business

Are you and your business users creating passwords that can be easily guessed — leaving your healthcare computer security at risk? Creating a strong password is one of the best steps that you can take to help protect your organization from cybercriminals who are interested in the high-quality personal data that is stored within your systems. Computer security in healthcare is highly regulated, with many rules around compliance that were created to help protect your constituents. Here are a few ideas you can leverage to build a better password…

The #1 Tech Tip From Your Healthcare IT Support Professionals

Nothing is more frustrating than getting stuck in the middle of a project due to a technology challenge. It might make you feel better to know that this happens to technology professionals all the time. The only difference is that they have a tried-and-true method for finding support quickly, so they can keep their projects moving. This simple, relevant and efficient tip will help make your life easier…

Steps To Avoid HIPAA Compliance Violations And Data Breaches

Federal regulations are usually complex and can have unintended consequences. If you are a lawyer, they are a goldmine both for prosecutors and consultants for clients. When it comes to the Health Insurance Portability and Accountability Act (HIPAA), there are, however, just a few (relatively) simple steps you can take to avoid violations, fines, and bad publicity for your healthcare organization. HIPAA is not a paper tiger. Healthcare organizations have been fined millions of dollars for breaches and violations so far…


GDS works with Local Hospitals, Covered Entities and Business Associates Across the United States.

Connect with GDS for your complimentary IT costs analysis and technology consultation.

Fill out the form below.

Note: GDS is one the top IT companies in New England and we will never SPAM you. Your information is safe with us.

Contact Info

Have A Healthcare Technology Question?
Reach Out To The GDS Healthcare IT Consulting Team.