But that day isn’t here yet. No, there’s still a place for old-fashioned paper and ink.
Printing needs vary wildly by industry. A company that does a lot of print advertising, like a car dealership, or outputs a lot of documents, like a law firm, should expect to invest much more in printing than, say, a coffee shop. But for all companies, a good estimate to go by is to expect overall printing costs to equal about 2% of your annual revenue or $1,000 a year per employee, whichever figure is higher.
Global Data Systems, Inc. knows how to support and optimize all your Hewlett Packard products and cut costs, and we’ll also cut down on printer-related frustration (a well-known productivity killer and risk factor for long-term heart problems that plagues every office in the nation).
Here’s how you can fix a couple of the printer problems that will most likely affect your New England business.
My printer’s not printing
There’s nothing more frustrating than when you try to print something and your printer just ignores you.
To get your printer to listen to you, sometimes all you have to do is check the cords and make sure everything’s plugged in. If everything is indeed connected, then make sure you’re sending your documents to the right printer. Still not working? Make sure you’ve got all the proper drivers installed, then. Those 3 steps solve the majority of printing issues.
My printer’s too slow
Well, if you’re trying to get 5-7 years out of a printer that was only meant to last 3 – 4 years, eventually that penny-pinching is going to catch up with you. The boost in productivity that improved infrastructure will bring is well worth the investment.
But regardless of how old your equipment is, one quick trick that will help speed up printing is to stop printing on both sides of the paper. The printer has to flip every page over to do this, and it makes the whole process take a lot more time.
But not all printer problems are this simple to solve. If you find yourself with an issue that you can’t Google your way out of, you’ll need professional support.