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Simply, the ability to migrate and store an electronic medical record (EMR) or electronic health record (EHR) out of its’ native application (such as eClinicalWorks, Allscripts, GE Centricity, etc.) and into a secure and cost-effective database that is simple and easy to access.

Why would I need EMR archival?

Typically only needed when a clinical practice is transitioning from one EMR to another. In those instances, the original EMR (we’ll call this the legacy EMR) will only be needed for historical lookup of patient clinical data. In most instances a full migration of all clinical and business data does not happen, so in those instances the practice has a choice, run two EMR systems (the legacy system and the Live system). This places a technical and financial burden on the practice. Or the practice can migrate the legacy EMR into an Archival solution. In most cases, the archival solution will present the practice with a more secure, reliable, and cost-effective solution.

More Secure: When choosing an archival system it should be running on the latest technologies. That way there is no issues with patching or support of the underlying software or hardware. A legacy EMR running in its’ native application may be restricted to older hardware or software increasing the potential for security issues for the practice.

More Reliable: An EMR archival solution can continually be operated on the latest technologies so as increases in hardware resiliency and software resiliency are provided the solution can take advantage. The native EMR application may be severely restricted by licensing or the applications’ ability to support the latest technologies.

More Cost-Effective: An EMR archival can be provided in two methodologies A. Cloud-Based, or B. On-Premise. Depending on the practices’ technology position an EMR archival solution can lower monthly cloud-hosting costs, negate vendor licensing fees, lower hardware requirements, and decrease support and maintenance costs.

Interested in learning more…check out these fantastic articles:

Are There Penalties If I Can’t Provide A Patient with their Medical Record?

What Are the Retention Requirements for Medical Records?

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