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How To Ensure A Smooth Implementation So You Can Easily Access Your Patient Data (Questions/Answers)

Healthcare providers in and around Boston want to know: “Will it take a long time to get our new EHR system up and running?” You might think this is a silly question, but it’s an essential one if you want to qualify for Meaningful Use incentives.

Healthcare organizations like yours are under more pressure than ever to be productive. A well-integrated and comprehensive EHR solution is essential to healthcare practices everywhere. And when implementing a new EHR system, there are many hurdles to overcome.

What Is EHR Implementation?

It’s a multi-disciplinary approach to prepare a new EHR system while ensuring security compliance and ready access to patient data. It involves designing practice workflows and training your staff to manage the new solution. If handled the right way, an EHR implementation can help your team adapt quickly to the new system, which will benefit your healthcare organization and patients.

With the help of a Clinical Consultant, your practice can expedite the EHR selection process. And with the assistance of an IT Consultant, you can better evaluate what systems you have in place. They’ll also work with you to configure your new system. They will perform a thorough assessment to ensure a smooth transition.

The assessment process involves four steps:

  1. Ensure the proper environment is available to meet the performance, stability, & security demands of the new EHR whether it is cloud-based or on-premise.
  2. To secure and protect your data in accordance with HIPAA, industry, and legal standards.
  3. The efficient and smooth transfer of your data while limiting the disruption to your active applications.
  4. The effective integration of your data and multiple databases.

The goal of a comprehensive implementation is to transfer your data securely and integrate it through a reliable and efficient process. It must be transferred in accordance with your specific needs and applicable legal and industry standards.

How Much Time Does It Take To Implement An EHR Solution?

To install an EHR system usually takes a few weeks. However, to fully implement the system, train staff to use it, and ensure they are comfortable with using it can take a full year. Time is money for any business, including hospitals and healthcare practices.

In some cases, a practice can lose up to 50% of their revenue due to a new EHR implementation. This is why you need support and advice from a trusted IT advisor to make sure the system operates the way it should.

GDS Can Help With All Your Healthcare IT Services

Regardless of the size and scope of your implementation, our team will work to limit the disruption to your active applications using a smooth transfer process. They employ data continuity and migration strategies that provide better performance and functionality with a new database to safeguard the integrity of your existing data.

And after implementation, if you need help integrating new technology with your EHR, our team can help with this too.

Most of our clients depend on the following services to ensure their EHR implementations run efficiently, accurately, and securely:

Managed Services

Hosting Services

Security Services

The Hurdles You Can Face With Data Conversion & Legacy EMR Data Archival

There can be problems when converting data during an EHR implementation. In our experience, less than 5% of healthcare organizations can migrate all of their patient data from an old EHR system to a new one.

It’s essential that you store both your existing data and new data as part of your EHR implementation and EMR Archival. Legal regulations in Massachusetts require that patient charts be kept on hand for seven years for adults, and 18 years for children. Other states enforce even longer terms of 10 and 25 years.

Then there’s the issue with time spent trying to find this data after the new system is implemented. If healthcare providers have to go back and forth between an old EHR system and a new one to find the patient information they need, this can amount to a lot of wasted time and productivity.

What’s The Answer? Data Archival Services

When you can’t convert and import all of your legacy data, or when data conversion from the old system isn’t working, you can use ChartViewer to start fresh with a new EHR system. This is a searchable, read-only archive that is organized by patient charts. It frees up time while providing fast, compliant, and secure access to the many legacy electronic medical records you use every day.

Rather than going back and forth between your old EHR and a new one, your team can access ChartViewer and quickly find the patient information they need.

When implementing a new EHR system, ChartViewer helps to increase efficiency by reducing the time your practice spends on data searches. And it will archive your patient data permanently. This will help your providers get back to what they do best – practicing medicine.

Keep up to date on all the happenings in Healthcare IT. Visit Global Data Systems’ Media Center. Here are a few examples of what you’ll find.

Accessing Legacy Patient Records With Epic EMR

The Cloud Is Transforming Healthcare Services

3 Tips For Improving Your Mobile Medical Data Security

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