Is your home screen cluttered with shortcuts, folders and documents? You might think this is basic, but if your home screen isn’t organized, it can be difficult to find what you need.
Fortunately, we can help you organize those hundreds of word documents and countless applications with these 3 Guidelines below.
1. Folders Are Your Friends.
Right-click on your desktop in an open space and create a new folder. If you use a Mac, go to File >New Folder. Anything on your desktop can be put inside your new folder.
It’s best to put similar documents and applications together to stay organized. Then name your folder with an appropriate title, so you’ll remember what’s in it. Using folders will give your desktop a cleaner look.
2. Sub-Folders Are Also Your Friends.
The same way you can drag things from your desktop into a primary folder like the one you just created, you can add folders within folders to further enhance your organization. Like you did above, put similar documents and applications inside your subfolders and name them appropriately.
3. Get Rid Of Unused Shortcuts.
Are you still keeping shortcuts to folders and applications that you never use? If you only use Firefox or Chrome, but still have Outlook Explorer on your desktop, get rid of it. Clear unused shortcuts off your desktop so you have room for the shortcuts you really need. If you do, you’ll have a more efficient workspace.
Now your desktop should look something like this!
Here are some additional tips to better organize your entire computer.
Locate & Remove Duplicate Files
It’s surprising how much space you can free up on your computer by removing duplicate files. Believe it or not, you can save gigabytes of data if you save duplicate files that contain songs, graphics, and videos. Whether you use an Apple or Windows-based PC, there are many duplicate file finders out there that can do the work for you.
Duplicate file finders scan your hard drive for redundancies and help you easily and securely remove them. It also lets you examine each file and decide which one to remove and which one to keep. You can also set it to ignore small files, so you can concentrate on the ones that are taking up more space.
Note: Just be sure you don’t use them to remove system folders that run your computer. System folders sometimes need to be duplicated to operate properly. If you don’t know which program is best for your computer, call us, and we’ll tell you which ones we like.
Clear Out Your Cache.
In your normal course of work, your computer creates multitudes of little and temporary files to help it run more efficiently. After a while, they can slow down your computer and limit its performance.
For Windows 10 operating systems, go to your search box, look for “Disk Cleanup” and follow the directions. If you’re using Windows 8, go to your Control Panel to find it. Once Disk Cleanup has completed, you should see that your computing speed is improved.
For Macs, go to the Disk Utility. It’s located in Applications >Utilities. Click on “First Aid” and follow the directions.
There are applications you can purchase to clean out your cache and improve your computer’s performance. Again, contact us, and we’ll let you know which ones we prefer.
Remove The Files You Don’t Need In Your Downloads Folder
Most of us download a lot of files for both work and personal use. After they’re downloaded, and we finish using them, we sometimes forget that they’re still hanging out in the Downloads Folder.
To remove them, simply go to your Downloads Folder, select the ones you no longer need and delete them. They will go to your Trash or Recycle Bin. Be sure to empty it as well.
Is Your Trash Or Recycle Bin Really Empty?
Did you know that after you remove things from your computer’s Trash or Recycle Bin that they are still hanging out on your computer? That is until you rewrite over them. When you delete files, applications, or folders from your Trash/Recycle Bin the space that they took still remains.
To remove the space, you’ll need to use an application like Eraser for Windows or File Shredder for Macs. There are many other options as well. Contact us, and we’ll tell you which is best for your computer.
Move Your Photos To The Cloud
Whether you save photos for work purposes or personal use, they can take up a lot of space on your hard drive. Consider using a cloud service to store your photos.
They will be stored securely, you can access them from the Internet from any computer device, and you can purchase enough space for multitudes of photos for an affordable fee.
Some applications like iCloud or Google Photos can also sync your photos to your smartphone and vice versa. This makes it easy to snap photos and upload them to the Cloud right from your phone.
Keep Up With IT
As you create new files and folders, organizing them as you go will save you the hassle of taking hours of time to do this later.
It’s like organizing anything else. If you just throw things in a closet and don’t organize them, you’ll soon have so much clutter that you can’t find anything.
Developing good computer organizational skills will help you work more efficiently and save you time in the long run.
If you liked these tips, let us know. Here’s how you can reach the team at Global Data Systems in Pembroke, Massachusetts.
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