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When a medical practice moves to a new EMR, the older (legacy) EMR needs to be available for historical lookup of patient information. ChartViewer is a cloud-based EMR/EHR Archival Solution that provides the access you require.

Why Do We Need ChartViewer?

EMR Migration Is Prone To Errors. Converting to new EMR can be a lengthy process. It involves taking data from a legacy system and doing the best you can to map it into a new system. There a variety of formats to use when transferring existing data into a new EHR. Full records can be sent using an HL7 CDA format, SQL queries, and/or proprietary import functions. However, this process is prone to errors, and you must protect the integrity of your data.

You Must Preserve Your Patient Data During The Migration Process. When your healthcare practice or hospital needs to transfer data from one EHR to another, using ChartViewer ensures all of your legacy data is preserved. It provides fast, compliant, and secure access to your patient data.

You Need Access To Your Legacy Data At All Times – Even After The Migration. You must ensure that your patient data remains intact during the process. Plus, you must be able to refer to your patient data for years to come. Although each state has their own regulations some require that patient charts be kept on hand for 7 years for adults, and up to 18 years for children. Although other states require longer terms of up to 25 years.

You Must Rebuild Your Patient Charts. If you don’t rebuild all of your active patient charts, you’ll not only be faced with a lot of work and lost productivity, but you could be in violation of HIPAA. In addition to HIPAA, you could face legal problems if you don’t have access to your legacy EMR/EHR data.

You just can’t lose patient data from your legacy EMR/EHR system when upgrading. And you certainly can’t afford to be hit with penalties and fines from noncompliance. ChartViewer from GDS archives your legacy patient data permanently to ensure you comply with regulations and always have the access that you require.

How Does ChartViewer Work?

  • Our conversion and archival teams ensure the integrity of your data. It will be safeguarded both during and after the transfer process. They also employ data continuity and migration strategies that result in better performance and functionality with your new database.
  • Because your legacy data is stored in our secure cloud, it will be available to you and your authorized staff at any time, and from any place, you have a computer and internet connection.
  • ChartViewer securely archives your patient data for quick lookup, printing, and secure delivery of patient information.  And, your data is organized by patient chart, making it easy to find what you need quickly.
  • ChartViewer doesn’t require additional servers, virtual private network tunnels or network configurations. This is because your data is stored in our secure cloud.
  • We migrate all of your existing data into ChartViewer as discrete data elements. You won’t have to sacrifice any productivity or efficiency.
  • Our team will handle all of your data archiving needs before, during, and after the migration process. And they’ll train your staff to use ChartViewer to search for patient data.

How Else Will ChartViewer Help Us?

Increase Your Efficiency. ChartViewer increases your staff’s efficiency by reducing the time they spend on data searches. Rather than going back and forth between the old EMR and a new one, they can use ChartViewer to easily and quickly find the patient charts and information they need.

ChartViewer provides:

  • A powerful search engine to filter and retrieve historical data.
  • Cloud management of data storage, backup, and security/privacy compliance.
  • User-defined security permission levels for data access.
  • Scalability for any number of users.
  • Multi-tenant, single-sign-on capabilities.

Increase The Security Of Your Patient Data. ChartViewer ensures the integrity of your data and that it’s always secure both during and after the transfer process. And, for added security, all user logins are tracked and audited, so you’ll know who requested what information and when.

Save Money. With ChartViewer you can now retire your high-cost legacy EMR/EHR without the worries. ChartViewer costs less to run than using an old EHR for data archival.

How Else Can GDS Help?

It’s important to know that Global Data Systems is a data interoperability expert. We offer EMR/EHR Data Interoperability (interfacing, migration, extraction, and translation) and Archival Services, so the data transfer process goes smoothly, and you’ll always have access to your patient data.

Our approach to ensuring data migration is smooth, accurate, and secure is to follow the following process:

  • Plan
    • Extract Data
    • Data Map
    • Validate
  • Approval
  • Execute
  • Document

Afterwards, we’ll ensure your new system interfaces properly with the other systems that you use. You can choose if you want your data to be stored permanently or temporarily. No matter what you decide, you’ll always be able to access your old patient records whenever you need to.

Global Data Systems Is A Leader In EMR/EHR Data Archival & Migrations

Today’s new EMR/EHR systems can greatly enhance the delivery of quality patient care. And with a capable and experienced technology service company like GDS by your side, you can minimize any disruptions to your operations and always have ready access to your patient records.

Click here to learn more about GDS and our efficient, compliant EMR/EHR Archival Solution – ChartViewer.

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