Your EMR system contains all of your important medical and clinical data while your EHR system goes above and beyond that to include comprehensive patient history. Both systems are equally important when it comes to tracking information and improving the overall quality of care within your practice.
So what happens when you upgrade to a new EMR or EHR? And now your practice is faced with operating and supporting more than one system? When you’re using more than one EMR or EHR system, a considerable amount of information technology work and/or support is necessary to keep things functioning well.
More often than not, when a practice is faced with using more than one EMR or EHR system there comes significant challenges, such as:
- Reduced overall patient safety: Imagine being unable to find the results of a recent lab test or information on a patient safety risk, such as a drug allergy or interaction. More than one system without proper integration increases the risk of losing important patient information or making mistakes during the ordering process.
- Decreased provider expertise with one system: Providers aren’t able to become an expert in a single system due to constant juggling back and forth. They’re stuck spending tons of time and money on initial and ongoing training for more than one system instead of becoming an expert with one system.
- Difficult communication between providers: When more than one system is used in a single practice, communication between providers who share care of a patient is more difficult as synchronizing message management between two systems is cumbersome at best.
- Less accurate information in databases: Many regulatory compliance initiatives require all information stored in databases to remain accurate and up-to-date. This is fairly time-consuming and difficult to do successfully in one system, let alone two systems.
- Higher costs associated with support: Support will need to be provided for all systems, which often means cross-training individuals or hiring separate staffs to accommodate more than one system. Plus, upgrades are required for all systems – taking even more training, time, and resources.
So why would a practice have more than one EMR or EHR system despite all the challenges listed above? There are several ways a practice might end up with more than one EMR or EHR system, including as the result of:
- Migration to a new EMR or EHR system
- A merger or acquisition of an organization
- A provider retirement or death
- A practice closure or relocation
Unfortunately, migrating from the existing EMR or EHR system into a new EMR or EHR system isn’t always possible or financially feasible because the implementation is time-consuming and expensive. Practitioners are often reluctant to change for the purpose of achieving unity, especially if things seem to be functioning well.
Time and time again, we’ve found that multiple EMR or EHR systems lead to frustrating extra work for providers to get the information they need.
In our experience, multiple EMR or EHR systems means a policy must be adopted and implemented wherein providers must check both/all systems while caring for patients. This ends up being rather burdensome for most users who are already far too busy throughout the workday.
So What’s the Best Approach for Practices Looking to Consolidate or Upgrade to a New EMR or EHR System?
Global Data Systems (GDS) knows practices looking to consolidate or upgrade need a proper data archival system. That’s why we’ve developed ChartViewer, which allows practices to keep their legacy EMR or EHR data in a structured, discrete, secure, and easy to use format. This means you’re able to start fresh with your new system when a data conversion from the old system isn’t viable.
ChartViewer is provided in a standalone format or can be launched easily within the new system. It’s the perfect solution, especially for those who need to have all of their data at their fingertips in a moment’s notice. Once you’ve archived your legacy data, you can retire the system and stop paying support fees to the legacy vendor.
Data can be stored temporarily or permanently, depending on whether you’d like to move it to the new system later. You can easily access your old patient records whenever needed. Plus, you’re able to take advantage of great features, such as:
- A powerful search engine to filter and retrieve historic data
- Cloud management of data storage, backup, and security/privacy compliance
- User-defined security permission levels for data access
- Scalability for any size/number of users
- Multi-tenant, single-sign-on capabilities
Your data is accessed directly in the cloud or from your new system with no software to install locally as it’s all web-based. This means you’re able to view the information you need on your computer, laptop or mobile device! For added security, all user logins are tracked and audited so you know exactly who is requesting what information at all times.
Who is Global Data Systems?
GDS is your trusted team of healthcare information technology professionals. We’ve been around since 1991 providing managed services, professional services, and cloud services for a wide range of organizations. We focus on the healthcare market..
Our team worked closely with experts in the healthcare industry to develop our EHR archival solution, ChartViewer, in order to help those looking to consolidate or upgrade their systems without hassle. Click here to find out more.
Call us at (888) 849-6818 or send us an email at Info@GDSConnect.com for more information on ChartViewer. We’d be happy to chat about what our EHR archival solution can do for you.