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Busy medical practices with high patient volume maintain electronic medical records (EMRs) that grow each year exponentially. Archiving data helps systems sustain peak performance over time.

Have you heard of ChartViewer?  Before you invest in an EMR archival solution, check out ChartViewer.  However, there are others.

Medical professionals depend on technology today more than ever for automating processes to make running a practice as smooth – and as profitable – as possible. Medical practices that operate with advanced technology have a competitive edge over outdated clinics:

  • More patients can be seen in the same time frame, allowing for expanded patient base
  • Expedited billing for insurance claims and payments mean greater income potential
  • EMRs give staff secure, one-touch access to patient records from anywhere, allowing for prompt treatment from remote locations

Modern practices are using sophisticated practice management software (PMS), with the ultimate goal of simplified patient care and automating processes with advanced technology. Whether upgrading to a new PMS or performing routine “housekeeping” with older data, maintenance is crucial to practice operations. Too much data can dramatically slow down a system, and archival solutions are a great resource, with the best solutions focusing on data integrity, easy access to archived data, and a simple user interface and process for archiving – especially if the latter can also be automated.

EMR storage and archival present a sensitive dichotomy: the need to get rid of the old data with the need to retain the old data. Rather than continually add space to your data storage processes, it’s more cost-effective to archive records using an archival solution. The best approach to EMR archiving has two simultaneous focal points:

  • A cost-effective alternative to maintaining legacy systems and data
  • Easily-accessible and centralized option for data storage

Healthcare is one of the most heavily regulated industries, with governmental oversight and requirements for handling personal health information (PHI) and demographical patient data. According to HIPAA requirements PHI must be maintained and protected for a minimum of six years, but other laws and regulations specify lengths of time that vary by state, by facility type, and a variety of other factors. Given medical professionals are employers, too, OSHA requires employment records be kept for 30 years if the staff is ever exposed to certain substances. The general consensus in the medical industry for maintaining PHI and EMRs is ten years. That’s a lot of information to keep – and secure.

When you need to find a legacy EMR archival solution, and one that complies with all the regulatory requirements and still provides easy access, you have several options besides of course, ChartViewer.

Top-Rated EMR Archival Solutions By Users

Specializing in data archival during migration from legacy systems, Health Data Archiver extracts data from systems, migrating newer data and archiving older data while storing it for easy access.

Battling differing system data formats, converting and updating data files including demographic and financial information, Health Data Archiver aims to unify formats and visibility.

GRM Information Management specializes in business process automation, outsourcing, and storage solutions. While Legacy EMR Data Archive is compatible with EMR platforms, their core focus gravitates toward storage and automation in the general professional sense, though full HIPAA compliance is guaranteed.

GRM’s Legacy EMR Data Archive boasts data integrity, security, and accessibility in a scalable package.

Cloud-based LKEMR-Archive is an EMR archival solution that keeps records searchable and organized by a read-only patient chart.

Archived information is organized in customizable modules and is hosted and maintained by the vendor in a secure environment.

Galen Healthcare Solutions offers VitalCenter Online Archival as a secure way to access legacy EMRs. VitalCenter Online Archival was designed as a companion tool to VitalCenter, for EMR and patient charting, but is flexible and works with other EMR source systems for archival.

Simplified EMR archiving with a straight-forward process, MRO offers archival and cloud-based storage with their document management platform. While not as robust as the other options in customizable features, Chart Online is one of the most economical options available.

This is not the complete list of industry favorites, but it’s a start! Each of the above solutions promises a similar solution: archiving EMR data and allowing authorized access to records. The additional features will vary with each solution, but different practices have different needs and one of these will be the right match.

What are your needs? How will your practice change over the next year, five years, ten years? What questions should you ask before choosing an EMR archiving solution?

  • Do I need a one-time archival or an ongoing EMR archival solution?
  • What are the pricing structures for one-time versus ongoing or annual archival processes?
  • Are there limitations to how much data can be archived?
  • Do I need simple storage, or do I need structured, robust and customizable archival options with features like filtered searches and advanced imaging retrieval?
  • Will this archival solution work with my EMR system, and do I need it to?

These are just a few of the questions to ask before moving forward with a decision for a highly-rated industry archival solution that matches your needs.

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